[amsat-bb] Re: Latest AMSAT Journal

Martha martha at amsat.org
Mon Aug 30 07:31:28 PDT 2010

All- I have received  complaints concerning delivery of the Journal that is
mailed non-profit 2nd class .  According to the Supervisor of 2nd class
non-profit at the Post Office, the problem is on the receiver's end. If the
magazine does not "bounce back" to us, it is in the system ready to be

Although the magazine is mailed in MD, some members located in the state get
their Journal later than members in the in other parts of the country. So -
there is really nothing we can do at our end.  The printer generally takes a
week from the time he receives the files from the Editor.  It then takes
about 3-4 days for the mailer to get it to the Post Office.
If you do not receive an issue, please let me know and I will send a
replacement copy.

Martha - At the beach

On Mon, Aug 30, 2010 at 5:56 AM, James French <w8Ifiss at wideopenwest.com>wrote:

> Hello Joe and the list.
> If I can explain a little about how bulk mailing works, it might help
> explain
> some issues that people have with getting the journal. I work for a printer
> that does bulk mailings also and this is how they do things. AMSAT's
> printer
> may do it a totally different way than how my employer does it.
> First, It all depends on when the mailer gets the printed copies. There may
> be
> issues with paper used, when the files arrive, scheduled deadlines met on
> time,
> things like that.
> Second, the sender supplies a file with names and addresses that need to be
> printed onto either labels or onto the printed material in a certain space.
> This takes about anywhere from 30 minutes to a whole day (equipment issues)
> to
> set up aligning the print heads. Each process has its own procedures and
> differs between mailers.
> Third, depending on what the volume (quantity) is, it could take a day to a
> week to print names and addresses onto the printed material.
> Fourth, keeping the addresses sorted so that they are going to the right
> destination can get complex sometimes.
> Fifth, after everything is sorted by zip codes and destinations, then comes
> shipping via semi to the separate sort facilities across the country and
> outside country destinations. Yes, depending on quantity, bulk mailing gets
> shipped to sort facilities across the country by contracted carriers.
> Sixth, it could take as much as a week to get from the mailers dock to a
> sort
> facility on the other side of the country depending on where the mailer is
> located.
> If you look at the mailing label area on your journal next time, you'll see
> that little square that has this saying in it:
> Periodicals
> At Silver Springs, MD
> and at additional mailing offices
> that means that it has gone from the mailer to at least one sort facility
> in
> the path before it gets to your local post office and your home mailbox.
> There is also meeting the criteria of how the USPS wants things sorted and
> weighed and..... The list is endless currently. My place of employment has
> had
> the USPS reject a load because it either weighed one pound more or less
> than
> what is stated on the documents. The USPS also has guidelines that have to
> be
> met about thickness and weight of paper. That can hold up a mailing also.
> This is not to say that this is how AMSAT does the mailing of the journal.
> I
> am just stating how its done at my place of employment to give everyone an
> idea of what it takes to mail the Journal each time. Things do change each
> time the Journal is mailed so that has to be taken into account each time.
> Proposed deadlines have to be met to keep things flowing. If one deadline
> is
> not met, that can hold things up by a week or more.
> The times I gave are based on a mailing of several hundreds of thousands
> having to have addresses printed onto them.
> You also have to remember that the printer that AMSAT uses has to make
> deadlines also. The printer could be the same business that does the
> mailing
> which does help.
> AMSAT only has to do roughly almost ten thousand printings of the Journal
> each
> time. This takes time on the presses to set up. Based on where I work, the
> Journal would go onto the sheetfed press not the 4 color offset press
> because
> of the quantity amount. Which means a little bit more cost in paper, press
> time, and setup.
> Then it moves out to the bindery department to be folded, cut, and stapled
> to
> its final size for the mailing department.
> I hope this explains some about why one person may get a journal before
> another person does. I know it doesn't explain everything but it gives
> everyone an idea of what it takes to get the journal mailed.
> James W8ISS
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73- Martha

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